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For Event Organisers

For event organisers sourcing information, advice and ideas, the Southern Grampians Shire Council is the essential first point of contact. Services provided include:

Need Help Planning Your Event?

Southern Grampians Shire Council has developed an Events Assistance Guide to help you plan your events and ensure they are operated legally and safely. This includes advice on mandatory requirements you need to consider, including:

  • Planning Permits
  • Local Laws Permits
  • Building Permits
  • Traffic Management Requirements
  • Food Handling Requirements
  • Liquor Licenses

Need Help Marketing Your Events?

Council recognises the significant contribution events and community volunteers play in building the reputation of Greater Hamilton as the ideal place to live, work, invest and visit. To help promote our region's events, we provide opportunities to connect with audiences through numerous channels including;

Print
- Council's twice yearly Events Guide booklet, 5000 copies printed and distributed annually,
- The Hamilton and Grampians Visitor Information Centre's monthly What's On Guide, printed and distributed locally
- The Hamilton Spectator's abridged version of the monthly What's On calendar
- Council newsletters
- Staff noticeboards

Digital
- Listings on the Australian Tourism Database Warehouse, which feeds to websites like Visit Victoria, Visit Grampians and Council's campaign website; Time For A Visit,
- Event listings and posts on the Visit Greater Hamilton Facebook Page and Instagram account @visitgreaterhamilton
- Event listings in digital mail-outs internally and to community

Media
- Radio/TV interviews and advertising
- Information sent to journalists, media and industry partners

To take advantage of this free support, complete an EVENT NOTIFICATION FORM
Forward this to events@visitgreaterhamilton.com.au along with a copyright-free landscape image that does not contain logos, text or collage.

We also regularly share useful resources, articles, events news and inspiration with our event organisers, click here to join our mailing list.

Attracting and Developing Events

Thinking of holding your event here?

The Greater Hamilton region can accommodate events of any size, from large-scale festivals to elite sporting fixtures and competitions, business events and conferences. Contact Council's Events Marketing and Development Officer to see how we can help you find exactly what you're looking for.

If you’re looking to hold your business event or conference in the Southern Grampians Shire, see Council’s Business Events and Conferences Page.


Need Council support in attracting an event to our region?

We can provide:

  • Guidance on event bids and proposals
  • Letters of support
  • Regional tourism information kits
  • Pre-and post-event itinerary suggestions
  • Information and referral services for accommodation, transport, local attractions and event services

Looking to develop your event?

We can help you to grow and professionalise your event through;

  • Guidance applying for Council’s Greater Grant Funding
  • Advice on external grants and writing competitive applications
  • Letters of support for external funding
  • Guidance on event planning, event management and promotion
  • Opportunities for skills development including an annual Events Forum and workshops.
  • Sharing useful resources, articles, news and inspiration through a regular mailing list.

Booking Forms

Southern Grampians Shire Council offers a range of infrastructure which can be booked for your events:

To enquire about availability for any of the above, contact events@visitgreaterhamilton.com.au

Useful Contacts

• Events Marketing and Development Officer; (03) 5573 0239 or events@visitgreaterhamilton.com.au
• Hamilton and Grampians Visitor Information Centre; 1800 807 056 or hvic@sthgrampians.vic.gov.au
• Southern Grampians Shire Council Customer Service; 5573 0444 or council@sthgrampians.vic.gov.au

We recommend that you notify the relevant local emergency services when planning your event, including;

Service Address Phone
Hamilton Police Station hamilton.uni@police.vic.gov.au (03) 5551 9100
Ambulance Victoria events@ambulance.vic.gov.au 1300 366 313
Hamilton CFA (03) 5551 1500
Hamilton SES (03) 9256 9600
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