Members of the public are welcome to ask questions of Council at its Ordinary Meetings, held on the second Wednesday in every month. The questions can be on any topic, it does not need to be in relation to an item on that meeting's agenda.
A maximum of two questions can be asked per person.
Questions must be submitted through completion of the Public Question Time form, and forwarded to the Chief Executive Officer at 111 Brown Street, Hamilton or email@example.com by no later than 5pm on the Monday before the Ordinary Meeting of Council. Questions cannot be asked verbally at the Council Meeting.
1. Not pre-empt debate on any matter listed on the agenda of the Ordinary Meeting at which the question is asked
2. Not refer to matters designated as confidential under the Local Government Act 1989.
3. Be clear and unambiguous and not contain argument on the subject.
4. Not be derogatory, defamatory or embarrassing to any Councillor, member of staff, ratepayer or member of the public, nor relate to a matter beyond the power of Council.
The Mayor has the right to accept or reject any question. A Councillor or officer may decline to answer a question, or seek to have the question put on notice, or provide a detailed written response within ten days.
At the Council Meeting the Mayor will state the name of the person asking each question. If the person is in the Council Chambers the questions and answers will be read aloud. If not, the questions and answers will be published in the Meeting Minutes and a written response provided.